When it comes to issuing ID cards for employees, students, or visitors, organizations often face a key decision: should you outsource the task to a third-party provider or invest in your own ID card printer to bring the process in-house? While outsourcing can offer short-term convenience, there are several compelling reasons why owning your own printer from Evolis Printer can deliver long-term value.

Here’s why bringing card printing in-house might be the right move for your organization.

1. Cost Savings Over Time

Purchasing an ID card printer requires an upfront investment—but it often pays for itself over time. Outsourcing typically comes with recurring fees: per-card costs, setup charges, customization fees, and shipping expenses. For organizations with ongoing printing needs, these costs can add up quickly.

By printing in-house, you're only responsible for maintaining supplies such as blank cards and ribbons. You also gain better control over inventory and reduce waste from misprints or over-orders. Over the long run, in-house printing through Evolis saves both time and money.

2. Convenience and Flexibility

Need to print a badge for a new hire today? Want to update a card immediately after a title or department change? With your own Evolis printer, you're in full control. There's no need to wait on a third-party vendor’s turnaround times.

Whether you're onboarding new employees, managing temporary visitor credentials, or issuing student IDs at the start of each semester, in-house printing gives you the flexibility to meet demand instantly.

3. Better Security and Data Privacy

ID cards often carry sensitive personal or organizational information—names, photos, job titles, access levels, or even encoded credentials. When you outsource ID card printing, you're handing over that data to an outside provider, introducing potential vulnerabilities.

By printing in-house, you ensure that this data stays secure within your organization. Evolis printers make it easy to control the full ID issuance process securely, reducing the risk of a data breach during production.

4. Full Control Over Design and Branding

With your own printer, your team can fully control the look, feel, and security features of every ID card. Whether you’re incorporating logos, corporate colors, or custom fields, Evolis printers support design flexibility to match your exact branding standards.

You can also easily add visual or technical security features like holograms, UV ink, barcodes, or magnetic stripes—without incurring extra customization fees from third-party vendors.

5. Faster Onboarding and Greater Productivity

New team members, visitors, and contractors can receive their credentials on day one. This not only improves the onboarding experience but also ensures access to secure areas without delay.

In industries where time is critical—such as healthcare, education, government, or enterprise environments—this speed can translate into measurable gains in productivity and compliance.

6. Technology Compatibility and Access Control Integration

Evolis printers are designed to integrate seamlessly with a wide variety of access control technologies. Whether you use RFID, contactless smart cards, magnetic stripes, or dual-sided printing, Evolis makes it easy to encode and personalize cards that work with your existing systems.

This compatibility minimizes technical issues and ensures that ID cards function correctly with your building security, attendance tracking, or visitor management platforms.

7. Support and Maintenance You Can Count On

Investing in your own Evolis printer also means access to expert support, maintenance tools, and extended service options. EvolisPrinter.com offers helpful guidance, repair resources, and replacement parts to keep your equipment running at peak performance.

Having in-house equipment doesn’t mean you’re on your own—it means you're backed by a global brand with proven reliability.

Making the Right Decision for Your Organization

Outsourcing may still work well for smaller organizations or those with minimal ID needs. But if you value control, responsiveness, cost efficiency, and security, investing in your own ID card printer is a smart, scalable solution.

At EvolisPrinter, we offer a wide range of card printers, supplies, and support to help organizations of all sizes bring ID printing in-house. Whether you're printing a few cards a month or managing high-volume issuance, we’ll help you find the perfect solution.

Ready to take control of your ID card printing process?
Explore our selection of Evolis card printers or contact us today to discuss the right setup for your needs.